You know the boss’s executive assistant is a pretty important member of any business team. After all, they have direct access to the person in charge and are gatekeepers to power. But how do you know if you have what it takes to become a good executive assistant? Check out the 7 traits you’ll need:
You’re a positive person. A good attitude will help get you hired and set you up for future success. You look at obstacles as challenges you can overcome with determination and follow-through. You love diversity, and think you can learn something from everyone you meet, no matter how different they may be from you. Most of all, you like and respect the person in charge.
Your goal is to help the executive achieve their goals. First you have to understand what those goals are. That means having knowledge about what the company does and your boss’s role in it. Whether they’re the CEO, president, or Chief Technology Officer, you need to know what you can do to help them look good. Your job is to be some invisible support that helps them achieve visible results.
You are proactive. It’s not enough to do what you’re told. You need to know what needs to be done without being told. At the beginning of a new job, that might mean conducting some independent research and asking a lot of questions. But once you’re up to speed, it means understanding what any given project requires and putting all the pieces together to make it happen. Don’t wait. Act!
You’re tech savvy. The modern office has lots of modern technology. The basics of the Microsoft Office Suite are a good place to start, but you’ll need to know the computers and programs that your company uses. The best EAs know that technology is always changing and you need to keep up. Stay current with the newest versions of older programs, and learn whatever new programs that come online within your organization.
You’re super organized. It’s about the company, the business, and your boss’s personal life—not to mention your own. Can you keep them all organized and running at peak efficiency? One of your most important jobs will be to schedule appointments, meetings, and events. And to make sure that there are no conflicts.
You are a master juggler. So what if that meeting runs over? Or if the project that wasn’t due until Friday is suddenly due today? You need to react well to shifting priorities and switch gears quickly. Multi-tasking means you can answer calls and emails practically at the same time, without losing focus.
You respect confidentiality. It’s likely that no one will know more about the boss than you do. Can you keep their secrets as if they were your own?
If you have the traits to make a good executive assistant, you’ll also want the training. Contact us at Career Quest Learning Centers in Lansing at 877-481-4930 or in Jackson at 877-365-8144 to check out our Business Programs. We’ll provide you with the career training foundation you need to be someone’s right hand man or woman.